Presenters' Guide for the HydroFish2020 Twitter Conference

Many thanks to the American Society for Environmental History Twitter Conference and the World Seabird Twitter Conference who paved the way and were an inspiration for the #HydroFish2020 conference. This guide is based closely on and borrows from the #ASEH2018Tweets and #WSTC6 user guides.

#HydroFish2020 Twitter Conference Presenters’ Guide

First of all, thank you for proposing your research for the Hydropower, Fish and River Connectivity Twitter Conference! We’re looking forward to your presentations!
As this is a new experience to many of us, we have put together a short guide to get you stared.

Information for presenters

During the conference, each presenter will have 20 min. in which to tweet their presentation in a thread of max. 10 tweets (each of which has up to 280 characters). You should use approximately the first 10 min. for tweeting your presentation, the remaining time is intended for answering questions and having discussions with the audience.

You are responsible for presenting your research from your personal twitter account. However, as the conferences’ chair, the @FIThydroproject account will introduce each presenter and retweet the first tweet of their presentation thread. We will also tweet out the conference schedule and other announcement previous to the conference, so make sure to follow us.

It is important that you will be available during your presentation time slot to present and then to answer potential questions you might receive, just as at a real conference. If you are unable to be present during your allocated time slot, you can schedule your tweets, so that they get posted automatically without you having to be online, but this means you won’t be able to answer any questions in real time.

First things first – your Twitter account

To present your research, a Twitter account is necessary. If you don’t already have a twitter account, you can easily sign up for one at www.twitter.com. We assume that you have a basic familiarity with Twitter, but if you do not, please go here for a short guide to Twitter.

Once you’ve set up your Twitter account, make sure that your account is not private and that your Tweets are not protected, at least for the duration of the conference. If your account is private, others will not be able to see your presentation. It is a good idea to make sure that your profile shows who you are and what you do. Here is a helpful BOU masterclass on how to get your profile sorted: https://www.bou.org.uk/twitter-masterclass-13/

If you’re still confused about how to navigate Twitter, please get in touch with us at hydrofish2020@fithydro.eu.

Spread the word, talk about the conference and your presentation

You have your account? Great! Follow the @FIThydroproject Twitter account that acts as the chair for the #HydroFish2020 Twitter Conference and start talking about the conference! Make sure you use the #HydroFish2020 hashtag in all tweets so people can find it! Tweet about your upcoming presentation, what other topics/presentations interest you most and invite people to join the conference. Let’s get the buzz going for a large conference audience.

How to tweet your research

Drafting of tweets

We strongly recommended that you plan and draft your tweets ahead of time in a Word Document or a similar program. This way, you only have to copy the respective tweet and send it on the day of the conference. All tweets should be numbered (1/10) and need to include the conference hashtag #HydroFish2020. Also plan to include visual elements, such as photos, graphs, GIFs or videos to your tweets. You can include presentation slides or posters by saving them as a picture.

Here some tips and things to consider:

  • You have 10 tweets to present your research so get creative! The character limit (280 characters per tweet) forces you to be creative in how you present your work. Use graphics, photos, GIFs, videos, infographics and anything else that you can think of to get people’s attention. Please also make sure that the presentation is understandable by just reading the text.
  • If you formulate short, simple sentences you can get a lot of information into a single tweet. Spend some time editing your tweet to increase clarity and avoid complex sentences
  • The very first tweet should be an introductory tweet – tell everyone about yourself, your research and what you are going to talk about
  • The first tweet in the thread MUST contain the conference hashtag #HydroFish2020. We also recommend using #HydroFish2020 in the remaining tweets, so that all tweets can be easily found by anyone watching during or after the event.
  • You can help draw a larger audience if you use hashtags in a clever way. Many people follow hashtags such as #fish, #ecohydraulics, #hydropower, #hydropeaking or #riverscience and depending on your presentation topic you may be able to draw a much larger audience than just the conference attendees.
  • Mentioning relevant people or organisations (through their @xxx handle) is a nice way of acknowledging them and potentially increasing your audience.
  • You have the option to provide us with additional material beforehand that we will make accessible via the conference website and that you can refer/link to.

Get inspired

Check out these past Twitter Conferences to get an idea of how a Twitter Conference works and to get inspiration for your presentation:

#WSTC6
#ASEH2020Tweets
#SCBMelb20
#BESaquaticECRTweets
#SSWGTC20

Tweeting your tweets

As a presenter you should publish your tweets as a twitter thread and number them (1/10, 2/10). You can find tips on how to do this below. We recommend that you space out sending your tweets and suggest tweeting about one tweet per minute. Please do not over run your time slot as this makes it hard for people to follow. Interact with the audience and answer questions or comments that you receive.

If at any point you have connectivity issues, please email us (hydrofish2020@fithydro.eu) and we can announcement.

To thread your tweets:

1. Send your first tweet with your title, opening information and required hashtag(s)
2. Reply to that tweet by clicking on the speech bubble or the “add another Tweet” button and enter your second Tweet.

3. Continue “adding another Tweet” until your presentation is complete.

Making images accessible

Including images and slides in your tweets is a good way of visualising your presentation and of providing additional information.

Make sure that the font size in slides/pictures is large enough to view easily online or on a smartphone screen. To make the images accessible to people who are visually impaired we encourage participants to include image descriptions. You can add a description to your image by clicking on “Edit” and then “ALT” after uploading your image to the Tweet draft and entering the description. Twitter has a detailed description of how to make images accessible.

To have your image properly displayed, fit images to Twitter’s size parameters. That way, they appear exactly as you want them. Here are some specifications you can use: For a photo you use in a tweet: min. of 600 x 335 pixels, although large images (ex: 1200 x 675) will be better optimized for when users click to expand (aspect ration 16:9, max size. 5 MB, image type: jpg, png, gif). You can tweet up to four images per tweet.

Interacting with others

Interacting by asking questions, re-tweeting interesting presentations and liking tweets is an important part of any Twitter Conference and we would like to encourage you to interact with other people as much as possible!

How you can interact with others:

  • Check out the programme and follow some of the presenters on Twitter
  • Follow the @FIThydroproject Twitter account and the official conference hashtag #HydroFish2020
  • Talk about the conference and the presentations you’d most like to see and that you found interesting, including shout-outs to those presenters using their Twitter handles and the conference hashtag.
  • Retweet your favourite parts of each presentation
  • Ask questions during and after the conference
  • Start conversations

Twitter etiquette and safety

Please note that this event will be public and your tweets will be available to everyone participating in the conference as well as the broader public. We do not imagine that any presenters will tweet problematic or inflammatory things, but it is important to be aware of your audience.

Unfortunately, criticism on Twitter can sometimes get out of hand and lead to unconstructive feedback or what’s called "trolling." It’s highly unlikely that you'll encounter or have to deal with a "troll" during our Twitter Conference, but should this arise, we suggest the following:

  • Inform us via email (hydrofish2020@fithydro.eu). We will help you navigate the situation
  • Do not engage with the troll
  • Make note of their handle and then block their account.

Still have questions or need help?

You can always get in touch with us on hydrofish2020@fithydro.eu or @FIThydroproject if you have questions at any point.